職位描述
KEY RESPONSIBILITIESADMINISTRATIVE SUPPORT FOR THE DIRECTOR AND BROADER DEPARTMENT?Carry out a range of secretarial and clerical duties at an advanced level?Handle administrative enquires from staff and students?Managing administrative systems, including data bases?Implementing and lead project management ?Organising and prioritising tasks so to meet deadlines?Budget management and acquisition/requestions coordination?Attending PE/Sports meeting – taking and sharing minutes and tracking of **** completion? Produce and/or edit news articles relating PE and Sport news, events and resultsLEARNING SUPPORT?this is a purely admin position?Assist with the maintenance of curriculum planning and documentation?preparation of teaching materials and equipment should be a TA's role??Assist with the organisation of interhouse sports events and interschool events?Coordination of paperwork related to trips, examinations and events- risk assessment maintenance and the like?Maintain department displays?Assist with the stock taking of equipment and resources and regular checking on state of storage to ensure safety and efficiency ?To support academic Physical education – which may include the preparation of resources, photocopying, entries and tracking dataLIAISON?Diary management for the Director ?Respond to relevant enquires in a ****, courteous and professional manner?Initiate and develop professional relationships with a wide variety of people, showing interest in and understanding of other’s needs?Assist with the contact and correspondence between parents, staff, students, other departments, the wider school community and external organisations?Preparation of correspondence, minutes of meetings, reports and drafting of correspondence?Support the appointment of coaches and CCA staff?Booking of facilities and transport?To assist with government liaison and completion of related tasks (e.g., Zhongkao administration and student registration)?To source suppliers for equipment and make orders when requestedWork with nurse to ensure upkeep of first aid kits for all teamsIN ADDITION?While effort is made to explain the main duties and responsibilities of the role, each individual task undertaken may not be identified, especially in the context of a new and growing school and department which requires flexibility in all its employees.?This job de****ion may be adjusted to best fit the needs of the school.?Hiba Academy is committed to safeguarding and promoting the welfare of students and staff and expects all its staff and volunteers to share this commitment.BASIC QUALIFICATION?Bilingual: English and Chinese speaker ?Support Hiba Academy Values?A bachelor's degree or higherEXPERIENCE?Previous PA, Admin or secretarial role experienceEXPERTISE?Knowledge of and interest in a broad range of sports and physical pursuits?Advanced skills in Word, Excel and other Microsoft 365 apps?Competent use of electronic databases (Meet Manager as an example)?Excellent bilingual written and oral skills (English and Chinese)?Proven experience handling confidential matters?Demonstrated initiative in resolving problems?High standard of personal presentation?Punctuality and reliability?Ability to work independently and within a team?Attention to detail?Strong interpersonal skillsPREFERRED APTITUDES?Open, proactive, patient and caring?Cross-cultural appreciation and inclusivity ?Sense of humour and patience?Flexibility and adaptability?Enthusiasm and strong interest in sport and physical pursuitsAs an employer of choice, Wellington College China is committed to making professional learning and personal development central to its ethos and approach. WCC fully recognises its responsibilities for safeguarding children. Our safeguarding policy applies to all staff, governors and volunteers working in the Group.
